Good structure key to successful business meeting

Businesses who hold meetings in corporate venues need to make sure their meetings have a good structure.

That’s according to meeting expert Bob Papes, writing for blueridgenow.com, who suggested that decision makers need to be asking themselves a number of questions in order to create a successful meeting.

Some of his example questions include: “What is the purpose of the meeting?”, “What input and information do we need?” and “What output/outcomes (results) are we seeking?”.

Furthermore, in order to add variety, the organiser should change from meeting to meeting, depending on the subject. A common mistake, according to Papes, is keeping the same leader for every meeting as this can perpetrate monotony and stifle discussion.

Bullying and personal attacks are also something that should be stamped out of meetings post-haste.

“Most meetings [I used to sit in] did not have a written agenda, were rambling, minutes were not taken, and actions to be taken were ill-defined in terms of the who, how, and when,” moaned Papes.

“This was a terrible drain of valuable time. Participants dreaded coming to meetings and they often broke down into loud screaming matches. Far too often, a plan of action was finally agreed to, but not written down,” he added.

Papes’ advice coincides with comments from Eze Vidra, Google’s former business development strategic partnering executive in Spain, who told telegraph.co.uk that the psychology of a working environment is important as a great working space makes people want to be at work and have “great meetings”.