The best meetings are planned in advance, claims business expert

Organisers of meetings have been told they can get the most out of their sessions by planning for the occasion well in advance.

John Timpson, chairman of shoe repair business Timpson, claims to have attended over 1,000 formal meetings in his time at the company and has a clear vision of what he doesn’t want to see when turning up to another gathering.   

One of his biggest bugbears is “people who like the sound of their own voice”, who have a habit of making the same points at every single meeting they go to.

This causes the meeting to overrun – a nightmare for those booking out corporate venues for a set period of time.

Talking to telegraph.co.uk, Mr Timpson said meetings can stay productive and on schedule with plenty of planning beforehand.

That includes receiving a brief version of the agenda – in paper, as “you can’t scribble comments on an iPad – and a focus on ‘future growth’.

According to Mr Timpson, placing emphasis on looking forward means at least half the meeting is spent discussing innovation and wondering where the business will be in ten years’ time.

“Our purpose is to focus on what matters most, share ideas and keep everyone fully informed,” he adds, cited by uk.finance.yahoo.com.

“We don’t make any decisions. I witnessed one disastrous vote at a board meeting in 1972 and never want to see another. Our purpose is to focus on what matters most, share ideas and keep everyone fully informed.”