Booking your dream wedding venue is not only one of the first priorities when planning a wedding, but it’s also the most significant decision you’ll make. With so much to consider, and with most venues requiring a deposit when booking, you’ll need to know you’re making the right decision for your big day.
It’s so easy to get carried away with excitement when looking at wedding venues, which is why it’s important to be prepared with a list of questions to ask when you visit. Here are some essential questions to ask your wedding venue before signing the dotted line. Happy venue hunting!
Wedding Venue Booking Basics
Is the venue available on the date?
If you have a particular date in mind for your wedding, make this your first question! It may seem a little obvious, but sometimes the date is just as important as the venue itself. Weekend dates in the warmer months get booked up early, so enquire with the venue before you even visit to avoid disappointment.
What’s included in the price?
Finding out exactly what’s included in the price is essential for your wedding budget and means you won’t get stung with any unexpected costs further down the line. Ask about the usual suspects; VAT, tables and chairs, staffing costs and the fee for the civil ceremony.
What’s the capacity?
Before sending out your ‘save the dates’, it’s important to know how many your venue can seat. Your guest list will be hugely dependant on the size of the venue, so get this information as soon as possible.
Which rooms are licensed to hold the ceremony?
Having your ceremony and reception at the same location is convenient for both the couple and your guests and can save some money too. When you visit the venue, consider whether this is an option, and make sure you ask exactly which rooms you can get married in, so you can envisage the all-important ceremony.
Are there any restrictions?
From areas off-limits for photography, to sound limiters for DJs and bands, ask what restrictions your venue has in place. This could mean that you’re unable to decorate the venue just how you imagined, or party until the hour you want, so it’s an important question to ask from the outset.
Can the venue provide equipment?
If you’re planning on getting your guests on the dancefloor in the evening, make sure you enquire about the equipment that’s available at the venue. Consider the audio-visual equipment, electrical outputs and the lighting.
Does the venue have a dedicated wedding team and/ or coordinator?
Choosing a venue with a wedding coordinator means that the planning process is as stress-free as possible. An in-house member of staff will not only know the venue inside out, but what works well too. Enlisting their help will undoubtedly be priceless!
Does the venue use an in-house caterer?
Some venues may charge an extra fee to use your own caterers, so make sure you have an idea of what catering you’re after before booking the venue. Many venues offer their own excellent in-house caterers, which are certainly worth looking at. If not, ask if they have a preferred list of suppliers.
How flexible is the menu?
Many couples choose to reflect their individuality through their menu choices, so it’s worth asking whether there is any flexibility with the food choices and if creating a bespoke menu is an option.
And everything in between…
Is there a plan for bad weather?
You can plan everything to the finest detail, but there’s just no predicting what the weather will do! Make sure your venue has a backup plan for rain and bad weather, and take a close look at this alternative space, too. You’ll need to love the backup plan just as much as you do the rest of the venue.
Is there nearby accommodation?
It’s always useful to find out if the venue has any nearby accommodation for both the couple and the guests. If the venue is in a remote area, you’ll need to do some research to ensure the closest accommodation is both convenient for your guests, and that it is available on your wedding date.
If you’ve found this article useful, take a look at our updated 20 wedding venue questions for 2020 article.
In the heart of London, The Brewery is a wedding venue like no other. Our wedding licence includes every one of our unique rooms within the venue and allows us to host your wedding ceremony and reception on-site for between 40 and 1,000 guests. Our dedicated wedding planner is on hand to guide you through the entire process, taking care of everything from the budget to the dietary requirements, meaning you can relax and enjoy the build up to your big day. Each room includes everything you need to create the wedding you envisage – from LED lighting, PA systems and wi-fi.
To find out more about having your wedding at The Brewery, get in touch. We’ll be more than happy to answer any questions you have!