Getting the Numbers Right for Your Party or Event

Getting the numbers right for your party or event

When organising an event or party, the first big hurdle is finding the perfect venue. While your search criteria might initially focus on how the venue looks and what services it offers, it’s important to also make sure you consider capacity so that you can fall in love with a venue that can also accommodate everyone you want to attend.

There are a number of things you need to consider with regards to capacity when planning for any event, small or large.

Capacity of the event venue

Whether the number on your guest list is single, double or even triple figures, you’ll need to make sure that your chosen event venue is suited to both your event and to making your attendees comfortable and able to enjoy whatever’s planned.

There are two options available when choosing a venue for an event where you are anticipating a large number of attendees. You can choose the venue first – for example, you could choose the Queen Charlotte room at The Brewery, which has a capacity of 160 guests (for a banquet) – and then fit your guest list around the 160 capacity that the room offers.

Or, you could set out your guest list first and then find a venue that fits the number of people you’d like to include. This way of doing things, while it can ensure that you’re able to have everyone at your event, can complicate choosing a venue since you’ll be limited in what you can look for.

While finding a venue for a smaller number, such as an anniversary party with less than 100 attendees or an exclusive business dinner, is likely to be less of a struggle, it’s no less important to find one that fits perfectly for your occasion. Choosing a venue that has a much larger capacity than your number of guests can lead to the event feeling either empty or lacking in atmosphere. Opting for  a venue that allows for a slightly higher number of guests than you want to invite can result in a relaxed and spacious affair.

Catering services

When planning an event, it’s important to remember that food is one of the most important aspects of the occasion. With this in mind, whether an event venue can provide catering services for your event, especially if you are inviting a large number of attendees, will be a key factor in which venue you choose.

If you’re thinking of having a sit-down meal, such as for a wedding reception or a business conference, you’ll need to make sure that the venue can cater for any dietary requirements your guests have, as well as providing a variety of food – no easy feat when you have a large number of attendees. In comparison, if you’re considering more of a buffet style menu, you’ll need to make sure that the venue can provide enough food for all your guests, or you’ll need to look for a separate caterer.

At The Brewery, we’re able to cater to all types of events and parties, creating a menu that will be tailored to your personal event with bespoke dishes and a sumptuous selection of flavours. No matter the size of your party, we’re more than happy to create a menu for all your guests. Find out more about the food and drink we can offer here.

Space for your event

The final big number cruncher when it comes to planning an event is making sure that each of your guests have space at the event you’re planning, whether a conference or wedding, and that means making sure they’re all seated when they need to be seated or able to be involved in any activities you’re planning without it feeling crowded.

While the capacity of your event venue will play a big part in this aspect of planning, it’s also important to make sure that you’re aware of how your event is going to unfold. Know in advance, before you look for a venue, what the plan of your event is going to be – are there going to be people moving around? Will there need to be space for tables and chairs? Are there going to be any entertainment features that require space?

In understanding these requirements, you’ll be able to pick a venue that not only has 500 capacity for your wedding guests, but also a little bit more so that you can all fit on the dance floor later in the night.

 

At The Brewery, we have a number of different venue spaces, ranging from 1000 capacity to an intimate 75 guest capacity, meaning that we can help you find the perfect space for your event. If you’d like to hold your event here, get in touch and we can help you sort out all the details.