Choosing the right conference venue

City of London conference venue The Brewery at night

Choosing the right conference venue is the most important first step in planning a successful event, but what are the key things to look out for when deciding on the right venue for you? Here are our top tips for what to consider when choosing your conference venue.

Location

First and foremost, you need to make sure your attendees can access your event as easily and efficiently as possible to maximise attendance.

Local, national, and even international attendees must be taken into consideration, so choosing a location with excellent links to transport hubs, hotels and eateries as well as having ample space for parking is essential.

Centrally located in bustling Shoreditch, The Brewery is ideally located to welcome all your conference guests.

Budget

Once you’ve found your perfect venue, you need to ensure it sits within your budget. Make sure you know both the upfront costs, and the price of any extras that may be required.

Finding a venue that can work flexibly with your budget, while avoiding scrimping on the service will put you in good stead to host an unforgettable conference.

Facilities and technology

Having the right facilities and equipment can make or break your conference. Does your venue have the best quality audio and visual technology? Is there a designated in-house team of AV specialists on hand to provide support on the day?

Make sure to add these questions to your checklist when enquiring about your venue. At The Brewery, we pride ourselves on offering the most up to date facilities and technology and have dedicated in-house teams at the ready to help your day run without a fault.

Space, capacity and layout

It’s important to consider just how much space your guests will require. If you need more than one room, ensure they are suitable for your delegates’ needs and don’t forget to check the maximum capacity for each room when planning your day.

If you require small group sessions, enquire about space for breakout rooms or a quiet area to get away from the conference hustle and bustle.

The array of available conference spaces at The Brewery are extremely flexible and can be tailored to any size or preferred layout. You can link spaces or create separate areas around the main conference site.

Site visits

If possible, organise a visit to your venue to visualise how the space can work for you, and to see first-hand the facilities on offer. Many venues (The Brewery being no exception) will have a designated contact from initial enquiry, throughout your planning process. If you cannot visit in person, see if there is a virtual tour available. 

Arranging a meeting on site can help to alleviate any concerns and answer any queries you may have about your conference.

Catering

You want your conference to be as memorable as possible, and one way to do that is by having delicious food and drink. Keep all of your guests’ content by making sure your chosen venue has inclusive catering options or if not, will allow external catering of your choice.

At The Brewery, our passionate chefs boast culinary expertise and will keep your guests full, satisfied and refreshed throughout your conference. With the additional option of wet hire, you can also offer your guests a fine selection of wines, beers and cocktails and with bespoke menu’s, you can ensure there is something for every taste.

Discover more about food and drink at The Brewery here.

Tom Gore working in the kitchen

Why hold a conference at The Brewery?

There are countless reasons to host your next conference at The Brewery, including:

  • Central location in trendy Shoreditch
  • Excellent transport links
  • State-of-the-art facilities for both audio and visual needs
  • One single point of contact when planning your event
  • Flexible layouts and capacity
  • Bespoke food and drink options
  • Variety of rooms to choose from

Our team understand exactly what makes a fantastic event and will ensure the process is as stress-free and seamless as possible for you and your business. From the moment of your initial enquiry, you will have a single point of contact to help you plan and pull together everything you need for your event.

If you would like to host a conference or any other business event at The Brewery, check out our Conferences & Exhibitions Brochure and please don’t hesitate to get in touch.

Contact the team today to find out how The Brewery will make your next conference an unforgettable experience.